Privacy Policy for Loop Medical Center Effective Date: May 5, 2025
1. Introduction
Welcome to Loop Medical Center. Professional Anesthesiology Interventional Network, Inc., doing business as Loop Medical Center (“Loop Medical Center,” “we,” “us,” or “our”), is committed to protecting your privacy.
This Privacy Policy describes how we collect, use, disclose, and safeguard information obtained from visitors to our website https://loopmedicalcenter.com/ (the “Site”). This includes information you provide when you use online forms, browse the Site, or otherwise interact with the Site directly.
Please Note: This Privacy Policy applies primarily to information collected through your interaction with this Website. It does not cover Protected Health Information (PHI) collected during your registration as a patient or during the course of your diagnosis and treatment. The use and disclosure of your PHI are governed by the Health Insurance Portability and Accountability Act (HIPAA) and detailed in our separate Notice of Privacy Practices (NPP).
Please read this Privacy Policy carefully. By using the Site, you consent to the data practices described in this statement.
2. Information We Collect Via This Website
We may collect the following types of information through your use of this Site:
- Personal Information: Information you voluntarily provide through online forms (e.g., contact forms, appointment request forms), such as your name, email address, phone number, and the reason for your inquiry.
- Usage Data: Information automatically collected when you access the Site, such as your IP address, browser type, operating system, referring URLs, pages viewed, and dates/times of visits. This is typically collected via server logs and analytics tools.
- Cookies and Tracking Technologies: We may use cookies (small data files stored on your device) and similar technologies to enhance Site functionality, analyze trends, administer the website, and gather demographic information about our user base. You can control the use of cookies at the individual browser level.
3. How We Use Information Collected Via This Website
We use the information collected through this Site for purposes such as:
- Responding to your inquiries submitted via contact forms.
- Processing online appointment requests (for initial scheduling; clinical details are handled separately).
- Operating and maintaining the security of our Site.
- Analyzing Site usage to improve content and user experience.
- Complying with legal obligations.
Sending informational or marketing communications only if you have specifically opted-in toreceive them (you may opt-out at any time).Use of your Protected Health Information (PHI) collected for clinical purposes is detailed in our Notice of Privacy Practices (NPP).
4. How We Share Information Collected Via This Website
We do not sell personal information collected via this Site. We may share information collected through the Site only in the following circumstances:
- Service Providers: With third-party vendors who perform services on our behalf, such as website hosting, data analysis, IT services, and email delivery. These providers are contractually obligated to protect your information and use it only for the services we request.
- Legal Requirements: If required to do so by law or in the good faith belief that such action isnecessary to comply with a legal obligation, protect and defend our rights or property, prevent fraud, act in urgent circumstances to protect the personal safety of users of the Site or the public, or protect against legal liability.
- Business Transfers: In connection with any merger, sale of company assets, financing, oracquisition of all or a portion of our business by another company.
Sharing of your Protected Health Information (PHI) collected for clinical purposes is strictly governed by HIPAA and detailed in our Notice of Privacy Practices (NPP).
5. Your Protected Health Information (PHI) and HIPAA
As a healthcare provider, Loop Medical Center is a “Covered Entity” under HIPAA. We are legally required to maintain the privacy and security of your PHI. PHI includes demographic information and information related to your past, present, or future physical or mental health or condition, the provision of health care to you, or the past, present, or future payment for the provision of health care to you.
The collection, use, storage, and disclosure of your PHI are governed by HIPAA and detailed in our Notice of Privacy Practices (NPP). This document explains:
- How we may use and disclose your PHI.
- Your rights regarding your PHI (e.g., rights to access, amend, request restrictions, receive anaccounting of disclosures).
- Our legal duties with respect to your PHI.
- Who to contact for more information or to report a problem.You can access our Notice of Privacy Practices here: https://loopmedicalcenter.com/privacy-policy or request a paper copy from our office.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect the information collected via this Site from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. We also implement robust security measures compliant with HIPAA standards to protect your PHI. However, no internet or email transmission is ever fully secure or error-free, and no security system is impenetrable.
7. Data Retention
We retain personal information collected via this Site for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. Retention of PHI and medical records is governed by applicable state and federal laws, including HIPAA.
8. Your Privacy Rights Regarding Website Data
Regarding personal information collected through this Site, you may have the right to:
- Request access to the personal information we hold about you.
- Request correction of inaccurate information.
- Request deletion of your personal information, subject to legal and contractual restrictions.
- Opt-out of marketing communications if you previously opted-in.
- Manage your cookie preferences through your browser settings.
To exercise these rights concerning website data, please contact us using the information below.
Your rights concerning your Protected Health Information (PHI) are detailed in our Notice of Privacy Practices (NPP).
9. Children’s Privacy
This Site is not intended for children under the age of 13, and we do not knowingly collect personal information from children under 13 through the Site. If we learn that we have collected personal information from a child under 13 via the Site without verification of parental consent, we will take steps to delete that information. Our clinical services for minors require appropriate parental or guardian consent as per applicable law.
10. Third-Party Websites
Our Site may contain links to other websites not operated or controlled by us. This Privacy Policy does not apply to third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. Your continued use of the Site after any changes indicates your acceptance of the updated policy. Updates to our Notice of Privacy Practices (NPP) follow procedures outlined in that document and required by HIPAA.
12. Contact Us
If you have questions about this Website Privacy Policy, please contact:
Loop Medical Center
Attn: Privacy Contact
1921 S Michigan Ave
Chicago, IL 60616
Telephone: (312) 414-1088
[email protected]
If you have questions about your Protected Health Information (PHI) or wish to exercise your rights under HIPAA, please refer to the contact information provided in our Notice of Privacy Practices (NPP) or contact our designated HIPAA Privacy Officer at: